What is the process for changing my Ontario corporation's name?

Changing an Ontario corporation's name involves several steps. First, you conduct a NUANS (Newly Upgraded Automated Name Search) search to confirm the proposed new name is available and not confusingly similar to an existing corporation or trademark. A NUANS report is valid for ninety days and must be submitted with your filing.

Once you have a favourable NUANS report, shareholders pass a special resolution approving the name change, typically requiring at least two-thirds of votes cast. You then file articles of amendment with ServiceOntario, including the NUANS report and the prescribed fee. The government reviews the filing and, if approved, issues a certificate of amendment showing the new name.

After the name is officially changed, you need to update your business records across multiple places: the Canada Revenue Agency (for business number and tax accounts), your bank, any registered trademark, leases, contracts, provincial or municipal licences, and signage. The legal name change takes effect on the date the certificate of amendment is issued. Plan for a transition period where both the old and new names may appear in various systems.